Managed Print Services

Take Charge of Your Business by Managing Your Print Services

The past workplace was built on inefficient devices that drained users of their productivity and companies of their profits. But businesses today can no longer operate like that. And what’s more, they shouldn’t have to. The intelligent connected workplace changes everything. It’s built on the simple premise of improving efficiency, productivity and collaboration—fostered by the tools and technology at hand.

AIS’ Managed Print Services solution provides overall fleet management of your networked and local print devices. And because your business is not one-size-fits-all, we strategically combine consulting, hardware, software implementation and workflow management to give you a solution that’s unique to your business. Helping you control operating costs, improve operations, and move your business forward.

In Your Current Workplace, Do You Know Your Actual Cost of Document Printing?

90% of companies don’t know what they are spending on print

Printing is typically the 3rd highest office expense behind rent and payroll

Running costs are estimated at 45% of total cost of ownership

Management costs are estimated at 50% of total cost of ownership

Most printers are not a controlled expense

Our Fleet Monitoring Service Includes:

Identifying how many devices you own and whether each is performing optimally
Tracking how much volume is being generated per device, by department and by user
Determining how much you’re spending per device and its cost-per-print (CPP)
Monitoring print jobs to allocate costs and identify new ways to improve output—including digitization and automating your print workflow

Our Advanced Services Provide You With These Added Benefits:

Auto toner delivery
Advanced account management
Periodic account reviews focusing on improving workflow and further reducing costs

The Benefits of Managing Your Print

Proactive Service and Support

Just one phone number to call for service and, if you install our automation tools, our remote service team can quickly detect and address any networked device alerts. All this reduces downtime and increases staff productivity.

Increased Productivity

With constant monitoring of your devices and user behavior, we can tell how users print to ensure that they have the most reliable equipment with the needed features.

Increased Security

To safeguard your confidential assets, our advanced program options offer you the ability to print securely, locking a document until the authorized user releases it with an access card or a username and password.

Reduced Output Costs

An established print cost baseline helps you budget and manage your printing costs, and allows us to develop future cost-savings measures to keep your devices working at high efficient levels.

Realized Environmental Goals

Continual device monitoring helps you reach your environmental and sustainability goals by identifying and addressing such issues as under- and over-utilized units, and aged equipment that is too costly and wasteful to operate.

Methodology

Utilize these services to achieve your desired outcomes:

Consult

We conduct a thorough assessment of your current print environment, requirements and needs, capture networked device output and identify usage patterns and print volumes. The data is used to design an optimized placement and document production environment.

Implement

We control the program from end to end, with technical consulting and support for all devices and documentation for end-users and IT administrators.

Manage

Daily device monitoring, maintenance and service allow your staff to spend more time on more strategic initiatives, and regular management reports keep you apprised of progress and identify areas for improvement.